Kent Golf Limited

Privacy Policy

Updated August 2022

Kent Golf Limited (“Kent Golf”) is committed to protecting your privacy in accordance to UK GDPR and the Data Protection act 2018. Kent Golf has strict security procedures in the storage and disclosure of information that you have given to them, to prevent unauthorised access. This privacy policy sets out how we use and protect any information that you give us when you use this website.

We are committed to ensuring that your privacy is protected. Should we ask you to provide your personal data when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Collecting Personal Information

This website is free to browse through and read. However, on few occasions there is the opportunity to fill in a form and provide information on yourself:

We may collect, store and use the following kinds of personal information:

information that you provide to us for the purpose of entering a competition or communication with us. For example, if you enter a Kent Golf competition or if you fill out a contact form through this website, you will be providing Kent Golf with personal information.
information that you provide to us for the purpose of subscribing to any website service that Kent Golf might provide, email notifications and/or newsletters.

What does Kent Golf do with the information?

Personal information will be used solely for notifying you in relation to competitions that you have entered or advising you of changes to that competition or subsequent events which you may wish to enter or to respond to your questions or comments.

We may also use the information to:

send you email notifications which you have specifically requested;
deal with enquiries and complaints made by or about you relating to the website;
where you have asked to receive the same, sending out news and updates.

Where you submit personal information for publication on the Kent Golf website, Kent Golf will publish and otherwise use that information in accordance with your preferences.

Kent Golf will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.

Legal Basis for Use

Kent Golf relies on your consent to send you direct marketing. We may rely on the lawful basis of contract if you enter a Kent Golf event.

Kent Golf relies on legitimate interest for all other communications with you via our online platforms, including when you complete a comment, ask for more information.

There may be occasions, such as safeguarding where Kent Golf has a legal obligation to use your personal information.

How long does Kent Golf keep your data?

Kent Golf will only hold your personal information for as long as necessary for business purposes or if required to keep it by law. We have a data retention policy that we use to manage how long we keep data for. Generally, we retain:

Marketing contact for as long as you provide us consent;
Purchase history is retained to enable us to manage our offerings and provide the best possible service to you;
Enquiries over the phone or email. We will only keep the details of enquiries for as long as needed to service your request.

Disclosure

Kent Golf may disclose information about you to any of its employees, officers, agents insofar as reasonably necessary for the purposes set out in this privacy policy.

In addition, we may disclose your personal information:

(a) to the extent that we are required to do so by law;

(b) in connection with any legal proceedings or prospective legal proceedings;

Except as provided in this privacy policy, we will not provide your information to third parties.

Who processes my information?

Kent Golf (and those people employed by Kent Golf to help make this site, its content and services) use the information which you provide. In addition, personal information provided when subscribing to our newsletters mat be stored both in our internal IT systems, Intelligent Golf and in those of Mailchimp.

Information IS NOT without your specific consent shared with or sold to any partner companies or other agents.

Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We will store all the personal information you provide on Kent Golf’s secure (password- and firewall- protected) servers. All electronic transactions you make to or receive from us will be encrypted using SSL technology.

Of course, data transmission over the internet is inherently insecure and we cannot guarantee the security of data sent over the internet.

International data transfer

Where you submit any personal information for publication on the Kent Golf website such information will be published on the internet and may be available, via the internet, around the world. Kent Golf cannot prevent the use or misuse of such information by others.

Where you have subscribed to our newsletters, we use Mailchimp, a US-based email service, to store your details and send you our newsletter. In the process of working with Mailchimp your data may be transferred outside the EEA, to the United States and processed there. (See next paragraph for more detail)

You expressly agree to such transfers of personal information.

Cookies

Go to our Cookie policy page for more details.

Use of Mailchimp for Email Newsletters

Where you have subscribed for our email newsletters and these are processed through Mailchimp, your personal data is stored on our IT infrastructure and shared with Mailchimp as a data processor. The information may, therefore, be transferred and stored securely outside the European Union. Where that is the case, it will be subject to equivalent legal protection through the use of Model Contract Clauses and the supplier’s membership of the Privacy Shield scheme. Mailchimp sets out how it protects your personal information in its Privacy Policy.

Click to read Mailchimp’s Privacy Policy (Opens in New Window)

Links to other sites

Kent Golf offers links to other sites. However, Kent Golf is not responsible for their policies regarding the collection of information. If you view a linked site, you should review their privacy and other policies.

Changes to the Kent Golf Privacy Policy

Changes to the Kent Golf Privacy Policy will be posted here from time-to-time. You should check this page occasionally to ensure you are happy with any changes.

Your rights

You have the right to request:

information about how your personal data is processed, and to request a copy of that personal data
that any inaccuracies in your personal data is rectified without delay
that any incomplete personal data is updated - you can include the missing information in your request
that your personal data is erased if there is no longer a justification for it to be processed
that the processing of your personal data is restricted in certain circumstances - for example, where accuracy is contested

We may withhold such personal information to the extent permitted by law.

These rights are not absolute and there may be circumstances where they do not apply. If this is the case, we will explain this to you and include our justification for why we are not able to complete your request in part or fully. We have one calendar month to respond to your request in most circumstances. If you are not satisfied, you can make a complaint about the way we process your personal information to the ICO using their website - ico.org.uk

Updating information

Please let us know if the personal information which we hold about you needs to be corrected or updated.

Contact

If you have any questions about this privacy policy or Kent Golf’s treatment of your personal information, please use the form on the "Contact" page or write to or call the County Secretary using the details found on the "Contact" page of this website.

Data controller

The data controller responsible in respect of the information collected on this website is the Kent Golf Limited.