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Please check these competition conditions before you complete and enter Kent competitions.
UNLESS THE CONDITIONS OF A SPECIFIC COMPETITION OR CHAMPIONSHIP PROVIDE OTHERWISE, THE FOLLOWING CONDITIONS APPLY TO ALL LADIES EVENTS RUN BY KENT GOLF (KG)
RULES: All competitions shall be played in accordance with the Rules of Golf and such Local Rules and Conditions of Competition as shall be approved by KG.
In the event of a tie in any competition, the prize winners will be decided on the last 9, 6, 3, 1 holes, except in a 36 hole competition which will be decided on the last 18 holes and thereafter 9, 6, 3, 1 holes. If this count back does not provide a winner then the trophy will be shared.
IMPORTANT INFORMATION FOR JUNIOR COMPETITORS: For competitors under 18 years of age on the day of the competition the parent/guardian must have completed an Annual Junior Player Profile Form* and Code of Conduct for Young Golfers*, without which the entry cannot be accepted. These forms are available on the KG website. *Valid from 1 September – 31 August.
ELIGIBILITY: Competitors in all competitions must have a CONGU Competition Handicap and the Club they represent must be affiliated to KG. No player may represent more than one club during the course of a specific competition.
Players must be able to produce an up-to-date Handicap Certificate and CDH number for all competitions. To meet the eligibility criteria for County Championships the player’s home club must be affiliated to KG. See specific Championships.
ENTRIES: All entries shall be subject to the approval of the Committee that reserves the right to accept or refuse any entry. Their decision will be final. Entries must be submitted using the online entry form. See above re eligibility.
Entries must be submitted prior to the competition closing date. Anyone cancelling their entry within two weeks of the competition closing date will forfeit their entry fee.
If the competition is oversubscribed there will be a ballot on the closing date.
To be considered valid, an entry must be delivered by the time stated as the closing date for the event, together with all information requested on the entry form including full payment. Payments must be made separately for each competition entry with correct payment reference.
Particularly in Club Knockouts, if you have absences for more than 3 consecutive weeks you should not enter the competition.
Where a Club appoints a Competition Organiser it is recommended that the Competition Organiser for each club event is a competitor in the competition. For competitors under 18 years of age on the 1st January 2021, the parent/guardian must have completed an Annual Junior Player Profile Form* and Code of Conduct for Young Golfers*, without which the entry cannot be accepted. These forms are available on the KG website. *Valid from 1 September – 31 August.
The closing date for all Club competitions is 26 January 2021. The closing date for the Champion of Champions is 29 March 2021. (For Individual competitions please see competition pages re closing dates)
SEEDING FOR ALL COMPETITIONS: Club Winners and Runners-Up will be seeded in the draw if they take part the following year. Pairs in the Coombe Cup, Winter Fourball and Holland Trophy will be seeded provided both players remain the same.
REPLACEMENTS: After submitting the entry form, but before the draw has been published, a player can be replaced due to any circumstances. Thereafter no replacements are permitted. There will be NO substitutes allowed.
HANDICAPS: See specific competitions. In all competitions the handicap at the time of entry must comply with the requirements of that competition.
DATES OFFERED: See specific competitions, Bank Holidays are, considered to be weekdays.
DRAWS: The initial draw will cover the whole Competition and details will be available to view on the KG website. In the first round the top team of each match will play at home, after which there will be a draw to decide which team will play at home. The outcome of the draws will be visible on the KG website.
Should a club already have had two consecutive home draws, then they will automatically play away in the following round – unless their opposition is in the same position, when a draw will be made in the usual way.
If, before the quarter-finals are played, a player is aware that, due to unforeseen circumstances, they cannot play in the final, they MUST contact the County Organiser.
Semi-finals will be played on a neutral course to be decided and arranged by the County Organiser except for the Winter Fourball and the Bradley Cook competitions.
Draws for knockout competitions will be posted on the KG website.
START SHEETS: Start sheets and draws for individual competitions will be emailed out and posted on the KG website.
MATCHES: Matches must be played in accordance with ‘Tees and Greens of the Day’ and commence at the 1st Tee where possible.
COMPLETION DATES: Each round must be completed on time. No extensions will be given.
RESULTS: Players and teams are responsible to ensure their results reach the County Organiser within 48 hours of their match being played, by submitting the online result form on the KG website. If played on the round’s last date, the result must be submitted immediately via the KG website form.
FINALS DAY(S): The Final(s) will take place on a course and date specified by KG. Referee(s) from KG will be present. It may not always be possible to play on a neutral course as fixtures are confirmed some time before Finals take place.
PRACTICE ROUNDS: Practice rounds are at the discretion of the Club and permission should be sought from the Manager/Secretary prior to the game.
GREEN FEES: If a green fee has to be paid, it will be shared.
TROPHIES: Any club or player winning a trophy will be responsible for ensuring they have adequate insurance to cover loss or damage, from the time it is presented until it is relinquished. They shall ensure it is returned to KG before the next year’s final of that event, duly engraved. KG will reimburse the costs of the engraving of the trophies providing the winner(s)/club submit a receipt to the Treasurer. Any trophy presented to the winners on Finals Day to be held for one year. The Winners will also receive a Memento; and the Runners Up will receive a framed Certificate.
DISPUTES: The Committee’s decision is final if any incident occurs that is not covered in these General Competition Conditions or those for each individual Competition.
GOLF CARTS/BUGGIES: Are only allowed on production of a medical certificate (issued up to two years earlier) or if the player is over 80 (subject to the Club’s availability) and the County Organiser must be notified before play.
CADDIES: Generally caddies may be used unless specific competitions state otherwise. Any Caddie must be a member of a golf club and not be a Professional or Assistant Professional. As a matter of courtesy you must advise your opponents in advance if you intend having a caddie.
PRESENTATIONS & DRESS CODE: Presentations will be made as soon as the last group has completed its round.
Competitors and spectators must conform in all respects with the dress rules of the host club both on and off the course. Changing for Presentation is optional unless advised otherwise before or on the day.
WHERE A CLUB HAS MORE THAN ONE COURSE: Once a course is agreed upon when the match is booked this must be upheld.
TROLLEY BAN: When a trolley ban exists it must apply to members of both teams – whether home or away. Medical dispensations are not accepted. On entry Clubs must indicate whether their course stipulates ‘hedgehog’ style wheels.
THUNDERSTORMS: Refer to the R&A Rule 5-7 Discontinuance of Play; Resumption of Play.
DISTANCE MEASURING DEVICES: A player may obtain distance information by use of a distance-measuring device. If, during the competition, a player uses a distance-measuring device to gauge or measure other conditions that might affect their play (e.g. elevation changes, wind speed, etc.), the player is in breach of R&A Rule 4-3.
COMPETITION COSTS: For some years KCLGA has subsidised competition entry fees for both Clubs and Individuals. The subsidies continue in 2021 in some but not ALL Competitions. KG makes no profit from the Competitions. It would like ladies to be aware that if Competition Entry fees vary from year to year this is generally dependent upon the costs levied by the Clubs where the Competitions and Finals are held. KG continues to keep Competition entry fees as low as is reasonable.
(Rules updated on 22 October 2019 according to the 2020 KCLGA Handbook)
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