Merger Meeting Minutes - 30th March 2016
5th August 2015
Following the merger group meeting on 30.7.2015, it was agreed that both the Men and the Ladies should work towards one Affiliation Fee i.e. pay the same County Affiliation Fee should the merger go ahead.
MERGER - Kent Golf Union are in early talks with the Kent Ladies, looking at the benefits of merger the two County Unions, together with the Kent Partnership, bringing golf in Kent under one umbrella. Regular meetings are now being held with a view to working towards a possible merger at some time in the future.
Many current activities are now run jointly with the Ladies, such as Safeguarding, Course Rating and Refereeing, and throughout this year we will look to cut costs by working closely with the Ladies where practical.
Website Merger Meeting Notes –24th March 2015, Bearsted Golf Club
Attendees: John Young, Jim Pocknell, Paul Loman,
Ingrid Long, Anne Billings, Sarah Brooks
- Again discussed – it is imperative that both the Men and Women understand where their AF paid is being spent and they be made aware of the County function. Should the merger take place, there (may well) be a need for an increased/centralised Secretariat and the cost of this will need to borne by the County and as one of the main sources of income (County Card being the other) the AF (may well) need to be raised and it is important that all our members understand why. It was agreed that Mark Ward (KGU Treasurer) and Nicki McGee (KCLGA Treasurer) need to meet and begin to discuss proposed budgets based on their current 2015 figures.
- Much discussion ensued. Real two way pull, with the outcome being a sense that two Presidents – one male, one female, be the most appropriate option. Many reasons suggested as to this – geography of the county, number of events on both men and women’s annual golfing calendar, as well as the idea that members may feel strongly about losing their heritage should there be only one President and thus the merger not in their best interests. Term of office suggested as three years, both Presidents invited to Board Meetings (ie co-opted) however, with no voting rights but between them encouraged to discuss and ascertain which County events they would attend. This list would be compiled in the County office by the Secretary.
- Again, a much discussed point. There is a clear difference between the current ‘figurehead’ role by the current KGU Captain and the very much ‘hands on’ role by the current KCLGA Captain – this difference most apparent by the paid KGU Secretariat who performs the administrative function of the KGU Captain, compared to the volunteer roles within the KCLGA. It was agreed that should the merger go ahead, the Secretariat function would include the administration role of the Captaincy, thus affording both Captain’s the opportunity to ‘run the County’. Term of office to be aligned – 3 years suggested with the Vice Captain’s term of office beginning during the third year of each Captaincy. Managing the term of office, ie ensuring the continuity of experience, was highlighted as something that would require special attention.
- The administration of a merged body is key to the daily function of county golf. Situation of the County office and staffing levels will require further discussion, but until a projection of budget is established – it is unrealistic to guess at staffing levels.
- Matches/Fixtures account for a very large element of the day to day running of county golf for both the men and women. However, a clear distinction exists - the men’s competitions are predominantly qualifying events with the paid secretariat in attendance; the women’s whilst run on the day to a similar level, do have much more of a social level by virtue of the members events extending to one qualifier open to all with many team events which include a Team Rumble and a Texas Scramble. Currently KGU Secretary organises all County matches and competitions and is present at all home matches alongside volunteers to ensure the smooth running of the day, whereas KCLGA only have volunteers running their different events.