Kent Golf Union

Privacy Policy

Kent Golf Union Limited (“KGU”) is committed to protecting your privacy under the Data Protection Act 1988 and subsequent legislation.  KGU has strict security procedures in the storage and disclosure of information that you have given to them, to prevent unauthorised access.  This privacy policy sets out how we use and protect any information that you give us when you use this website.

Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

This website uses cookies. By using this website and agreeing to this policy, you consent to KGU’s use of cookies in accordance with the terms of this policy.

Collecting Personal Information

This website is free to browse through and read.  However, on few occasions there is the opportunity to fill in a form and provide information on yourself:

We may collect, store and use the following kinds of personal information:

(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation);

(b) information that you provide to us for the purpose of entering a competition or communication with us. For example, if you enter a KGU competition or if you fill out a contact form through this website, you will be providing KGU with personal information.

(c) information that you provide to us for the purpose of subscribing to any website service that KGU might provide, email notifications and/or newsletters


A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We use both "session" cookies and "persistent" cookies on the website.  We will use the session cookies to: keep track of you whilst you navigate the website; We will use the persistent cookies to enable the KGU website to recognise you when you visit;

Session cookies will be deleted from your computer when you close your browser.  Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.

We may use Google Analytics to analyse the use of this website.  Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers.  The information generated relating to the KGU website is used to create reports about the use of the website.  Google will store this information.  Google's privacy policy is available at:

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies.  For example, in Internet Explorer you can refuse all cookies by clicking "Tools", "Internet Options", "Privacy", and selecting "Block all cookies" using the sliding selector.  Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.

What does KGU do with the information?

Personal information will be used solely for notifying you in relation to competitions that you have entered or advising you of changes to that competition or subsequent events which you may wish to enter or to respond to your questions or comments.

We may also use the information to:

(a) administer the website;

(b) improve your browsing experience by personalising the website;

(c) enable your use of the services available on the website;

(d) send you email notifications which you have specifically requested;

(e) provide third parties with statistical information about the users of this website - but this information will not be used to identify any individual user;

(f) deal with enquiries and complaints made by or about you relating to the website.

Where you submit personal information for publication on the KGU website, KGU will publish and otherwise use that information in accordance with the license you grant.

KGU will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.


KGU may disclose information about you to any of its employees, officers, agents insofar as reasonably necessary for the purposes set out in this privacy policy.

In addition, we may disclose your personal information:

(a) to the extent that we are required to do so by law;

(b) in connection with any legal proceedings or prospective legal proceedings;

(c) in order to establish, exercise or defend KGU’s legal rights.

Except as provided in this privacy policy, we will not provide your information to third parties.

Who processes my information?

KGU (and those people employed by KGU to help make this site, its content and services) use the information which you provide.  Information IS NOT without your specific consent shared with or sold to any partner companies or other agents.

Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We will store all the personal information you provide on KGU’s secure (password- and firewall- protected) servers. All electronic transactions you make to or receive from us will be encrypted using SSL technology.

Of course, data transmission over the internet is inherently insecure and we cannot guarantee the security of data sent over the internet.

International data transfer

Where you submit any personal information for publication on the KGU website such information will be published on the internet and may be available, via the internet, around the world. KGU cannot prevent the use or misuse of such information by others.

You expressly agree to such transfers of personal information

Links to other sites

KGU offers links to other sites. However, KGU is not responsible for their policies regarding the collection of information.  If you view a linked site, you should review their privacy and other policies.

Changes to the KGU Privacy Policy

Changes to the KGU Privacy Policy will be posted here from time-to-time.  You should check this page occasionally to ensure you are happy with any changes.

Your rights

You may instruct KGU to provide you with any personal information we hold about you.  Provision of such information will be subject to:

(a) the payment of a fee; and

(b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

We may withhold such personal information to the extent permitted by law.

You may instruct KGU not to process your personal information for marketing purposes by email at any time. In practice, you will usually either expressly agree in advance to KGU’s use of your personal information for specified purposes or we will have a right provided by law to use that information.

Updating information

Please let us know if the personal information which we hold about you needs to be corrected or updated.


If you have any questions about this privacy policy or KGU’s treatment of your personal information, please use the form on the "Contact" page or write to or call the County Secretary using the details found on the "Contact" page of this website.

Data controller

The data controller responsible in respect of the information collected on this website is the Kent Golf Union Limited.

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