Annual General Meetings

As a company limited by guarantee, Kent Golf Limited is by the Companies Acts to comply with a number of statutory obligations.  As a private limited company, Kent Golf is not required by that legislation to hold an annual general meeting or, indeed, any general meeting.  However, the Articles of Association of the Company provide that an annual general meeting is to be held in each calendar year to transact certain administrative business.  These are: to receive from the Board the Company's financial statements, to receive a report of the activities of the Company since the previous annual general meeting, to receive a report from the President and Lady President (which will usually cover golfing activities), as and when appropriate to appoint a President or Lady President in place of such persons retiring, where candidates are proposed, to appoint Vice-Presidents, to elect the Elected Directors in place of those retiring or to fill vacancies and to transact such other business as may be brought before it. Notice is sent to all affiliated clubs, each of which is a Voting Member of the Company, such that those clubs can either send a representative to the AGM or submit a proxy form in order to exercise its voting rights.  The Company permits associate members to attend the meeting, but these individuals do not have voting rights.

Kent Golf holds regular meetings for delegates, club managers and junior organisers in order to gain feedback on golfing matters.

Kent Golf minutes (Board and AGM)

2021 Annual General Meeting 

The 2021 Annual General Meeting is scheduled to be held at The Darenth Golf Club on the morning of Wednesday 8 September.  This is the date of the Presidents’ Prize so there will be an opportunity for those attending to enter that competition and to play golf after the meeting.

We have two directors retiring in 2021 having served three years since their last election.  These are John Young and Peter Long who are presently filling the roles of Chair of Championships and Chair respectively.  In addition, David Mabbott, having been co-opted to the Board, is required to retire at the 2021 AGM. Retiring Directors are entitled to stand for re-election should they so wish but Mr Young has indicated that he has no intention of seeking re-election.

Affiliated Clubs are entitled under the Articles of Association to nominate candidates to fill vacancies as Elected Directors.  To do this, a nomination form should be completed and signed by the candidate and on behalf of the Affiliated Clubs that propose and second the candidate.  The completed form should be submitted to the County Secretary.  
A nomination form may be downloaded by clicking  HERE   
The role descriptions of each of the positions filled by the retiring directors can be found here:

• Chair
• Chair of Championships   
• Chair of Clubs

There is, though, no requirement for the retiring directors to be replaced like for like and the Elected Directors will allocate roles amongst themselves to match skill sets and the needs of Kent Golf at a board meeting following the AGM.

Kent Golf welcomes the nomination of both men and women.  Given the make up of the current board and the gender of the retirees, the mechanics within Kent Golf’s Articles to maintain a gender balance will not need to be used at the 2021 AGM.

The Board is also able to put forward candidates for consideration as Elected Directors.

Nomination Forms must be received by the County Secretary (secretary@kentgolf.co.uk) by  noon on 31 July 2021 to be valid.

A formal Notice of AGM will be issued in August to all Affiliated Clubs setting out the business to be conducted at the AGM and providing details of all nominees for election as officers of Kent Golf.

AGM documents

• Nomination form
• Role description of Chair
• Role description of Chair of Championships
• Role descripton of Chari of Clubs